Shielding flexible support payment privacy notice

In order to support people who are shielding, a support payment scheme has been introduced under which a one-off payment of up to £500 will be available for eligible shielding individuals.

Who is the data controller for this processing

Leeds City Council is the data controller for the purposes of assessing eligibility, administering and making payments under the scheme.

What personal data is being collected

We only collect and share the minimum amount of personal information required for this scheme. This includes:

  • information about you, this could include your name, address, date of birth, contact information
  • national identifiers such as NHS number
  • financial information such as your income details and bank details
  • employment status

We get most of this information from you, but we may also get some of this data from other central government agencies.

How we will use the information we hold about you

Leeds City Council will process your data primarily to carry out 3 main pre-payment checks. These are to verify that each applicant:

  • has been identified as a member of the shielded cohort
  • demonstrates that their income has been affected due to being a member of the shielded cohort
  • has not already received this payment

What is the lawful basis for processing your personal data

We must have a legal basis to process your personal data. Where we use your information to confirm that you are eligible for a self-isolation payment, the sections of the law that apply are:

  • UK GDPR Article 6(1)(e) 'processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller'
  • UK GDPR Article 9(2)(b) 'processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law' and the processing is necessary under the Data Protection Act 2018 Schedule 1 Part 1 paragraph 1
  • UK GDPR Article 9(2)(g) processing is necessary for reasons of substantial public interest. The processing of special category data under Article 9 also requires the following conditions for processing from the Data Protection Act 2018 to be met:
    Schedule 1, Part 2 section 6(1b)
    Schedule 1, Part 2 section 6(2a)
    Schedule 1, Part 2 section 6(2d)
  • UK GDPR Article 9(2)(i) 'processing is necessary for reasons of public interest in the area of public health, such as protecting against serious cross-border threats to health or ensuring high standards of quality and safety of healthcare' and the processing is necessary under the Data Protection Act 2018 Schedule 1 Part 1 paragraph 3

Who will your information be shared with

Sometimes we may need to share your information, but we will only do so where it is necessary or required by law. We will only share the minimum information for each circumstance, including:

  • HMRC for tax and National Insurance purposes
  • Department of Health and Social care regarding the outcome of your application and to help understand public health implications

How long will my personal data be retained by the council

We will only keep your personal data for as long as it is needed for the purposes of the COVID-19 emergency, and for audit and payment purposes.

Changes to this privacy notice

We keep our privacy notice under regular review, and we will make new versions available on our privacy notice page on our website. This privacy notice was last updated on 9 February 2021.

Use this form to give us your comments. Do not use it to give us personal information - please contact us if you need to get in touch.