Coronavirus (COVID-19) community volunteer privacy notice

This privacy notice is to make it easier to understand and provide you with more information about how Leeds City Council in partnership with Voluntary Action Leeds (Doing Good Leeds) may seek to collect and hold information about you in relation to the unprecedented challenges we are all facing during the coronavirus (COVID-19) pandemic.

At this time, Voluntary Action Leeds are collecting and processing your personal information in response to the Leeds city region’s call for volunteers. This will assist the council to effectively fulfil our functions to keep people safe, and put contingency plans into place to safeguard the vulnerable and generally aid business continuity.

Such information will be limited to what is proportionate and necessary, taking into account the latest guidance issued by the government and health professionals, in order to manage and contain the virus.

All personal information will be processed in accordance with UK Data Protection legislation (UK GDPR and the UK Data Protection Act 2018).

What personal data is being collected

In order to best respond and help co-ordinate the community response for COVID-19 it is necessary to collect basic details about you including name, address, telephone number and email address.

We will also need to collect details about your skills and limited information about your health to identify which volunteering roles you would be able to undertake.

Who is processing your data

Voluntary Action Leeds (data controller) are working in partnership with Leeds City Council and 33 volunteer coordinator hubs who are processing your data on Voluntary Action Leeds’ behalf (data processors).

For further information about how Voluntary Action Leeds (Doing Good Leeds) processes your personal dataplease read their privacy notice External link.

How we will use the information we hold about you

We will use the information you provide to:

  • connect you to volunteering roles coordinated by any of the 33 volunteer co-ordinator hubs across the city
  • connect you to volunteering roles within Leeds City Council

What is the lawful basis for processing your personal data

We are relying on the following legal basis to process your personal information.

Article 6.1(a) of the UK GDPR: you have given consent to the processing of your personal information to support the Community Care Volunteer programme during the COVID-19 outbreak.

Who will your information be shared with

We will only share your information with the following partner organisations as part of the response to the COVID-19 outbreak:

  • Armley Helping Hands
  • Barca
  • Cross Gates and District Good Neighbours Scheme
  • Feel Good Factor
  • Garforth Net
  • Groundwork
  • Hamara
  • Horsforth Community Aid Project
  • Hyde Park Source
  • InterACT Church and Community Partnership
  • Involve (Hunslet)
  • Kirkstall Valley Development Trust
  • Leeds Mencap
  • LS14 Trust
  • Moor Allerton Elderly Care
  • New Wortley Community Centre
  • Oblong
  • OPAL
  • Otley Action for Older People
  • Pudsey Parish Church
  • Rothwell Live At Home
  • Slung Low
  • St Edmunds Church
  • Wetherby in Support of the Elderly

We will not share your information with anyone else unless required to do so under additional legal requirements, for example to assist the government in containing the spread of COVID-19. This may be where we are required to do so by law, to safeguard public safety, and in risk of harm or emergency situations.

Information will not be shared with other parts of the council for any other non-related purposes.

Any information which is shared will only be shared on a need to know basis, with appropriate individuals. Only the minimum information necessary for the purpose will be shared.

How long will my personal data be retained by the council

The council will only keep your information for as long as it necessary, taking into account of government advice and the on-going risk presented by the coronavirus. At a minimum the information outlined in this privacy notice will be kept for the duration of the COVID-19 response.

Information provided in relation to this outbreak of coronavirus will not be used for any other purpose. When the information is no longer needed for this purpose, it will be securely deleted.

Changes to this privacy notice

We keep our privacy notice under regular review. This privacy notice was last updated on 30 March 2020.

Use this form to give us your comments. Do not use it to give us personal information - please contact us if you need to get in touch.