Report a change of tenancy

What you will need to tell us

You will need to tell us:

  • the property address
  • the names of your tenants, including their title
  • the start and end dates for the tenancy
  • if the property is a furnished, part furnished or unfurnished let
  • landlord details and lettings agents details

If your property is used for commercial purposes, you should contact us about business rates.

Report a change in tenancy online

If you are reporting one change

Use the forms below to let us know if tenants are moving in or out of your property so we can charge the right people for council tax.

Report a change in tenancy for one property

If you are reporting multiple changes

If you need to report multiple changes using the bulk upload facility, you must upload your tenant information using our Excel spreadsheet template. No other document types will be processed.

To request a copy of the template, send a blank email with 'template' in the subject to NoReply.ctaxllschedules@Leeds.gov.uk.

Please note, this is not a monitored email inbox and will only send the template to you.

When using the template:

  • do not amend the template or add your own fields
  • if you do not hold the optional data, just leave the field blank
  • tenants names must be on same row for each move notification for a change to be successful
  • tenants names must be included in one cell with a comma in between each one, for example:
Landlord Tenant Names Property Reference
optional		 Property Address Furnished
If Furnished enter YES otherwise leave blank		 Start Date End Date
An Example Mr Jack Example, Mrs Jill Example    123 High street, Leeds LS1 1UR   01/07/2024  
An Example Miss Example, Mr Example    11 The Road, Leeds LS1 1UR     01/07/2024
An Example Miss T Example, Mr R Example   1 The Street, Leeds, LS1 1UR   01/08/2024  

You cannot use this form for Houses in Multiple Occupation as owners are liable for Council Tax in these cases.

Each move needs to be on one row, you can either send separate schedules for move in and move outs or combine them in one. If you include move in and move out on the same schedule move out dates will need to be displayed in different columns (as shown on the example above). Please do not include and tenancy end date for a move in and vice versa for a move out.

Reason code Landlord Tenant Names Property Reference
optional		 Property Address Furnished
If Furnished enter YES otherwise leave blank		 Start Date End Date
Move In An Example Mr Example, Mrs Example    123 High street, Leeds, LS1 1UR   01/07/2024  
Move Out An Example Miss Example, Mr Example    11 The Road, Leeds, LS1 1UR     01/07/2024
Move In An Example Miss T Example and Mr R Example   1 The Street, Leeds, LS1 1UR   01/08/2024  
  • If the existing tenant is remaining, please do not include their details on the spreadsheet as their current account will be closed.
  • The form cannot be used for disputing or amending existing charges on closed accounts. You will need to write to us or visit a community hub to do this.
  • Please do not include multiple changes of address for the same property, these cannot be processed automatically. The dates must be recent for automatic processing to work. 

We only accept changes using our Excel spreadsheet template, any other document types for multiple changes will not be processed.

We can only process a change of address or tenant up to 14 days in advance of the date of the change.

Report a change in tenancy for multiple properties

Do not use this form to upload a single tenancy agreement or information relating to a single change. By using the correct form for single tenancy changes, the information is updated faster.

If you want a letting agent to manage council tax for your property

If your property is managed by a letting agent or property manager, you can give them permission to:

  • discuss the council tax for your property
  • deal with bills for periods where your property is empty

This would need to be put in writing to Council Tax, Leeds City Council, PO BOX 911, Leeds, LS1 9WJ and the following information would need to be provided:

  • your name, address, contact number and email address
  • your property address or addresses
  • your agents name, address, contact number and email address
  • if you want your bills to be sent to the agents
  • confirmation you are giving us permission to discuss your council tax accounts with your agents