Use of your NHS number in ASC

If you are receiving support from Adults and Health then the NHS may share your NHS number with us. This is so that the NHS and Adults and Health are using the same number to identify you whilst providing your care. By using the same number the NHS and Adult Social Care can work together more closely to improve your care and support.

Your NHS number is accessed through an NHS service called the Personal Demographic Service (PDS). Adult Social Care sends basic information such as your name, address and date of birth to the PDS so they can find your NHS number. Once retrieved from the PDS the NHS number is stored on the Council’s Adult Social Care system which is called CIS.

If you object to the use of your NHS number please contact us on 0113 378 3981 or email

The NHS number then has two uses, the first being a unique identifier to allow social care information to be displayed in the Leeds Care Record (integrated care record) the second being the inclusion of the NHS number on a limited set of printed material that is used by health and social care colleagues in the provision of direct care.

The Leeds Care Record provides health and social care professionals directly involved in care and access to the most up-to-date information about a patient. It does this by sharing appropriate information between health and social care services at the time of patient contact. Information is linked together through use of the NHS number. All GP’s, Hospitals, Community Matrons, District Nurses and Social Workers across Leeds are taking part in Leeds Care Record. Access to information within the Leeds Care Record is strictly controlled based on the role of the professional. For example, social workers will only have access to information that is relevant to the execution of their care duties.

The Leeds Care Record will display the following social care information:

  • Carers: Name - Address - Phone number (locally held) - Relationship
  • Allocated workers: Name - Phone number - Team - Role - Start Date
  • Referral: Contact Source - Contact Sub Source - Contact Date - Contact Outcome
  • Support plan: Service Type - Service provider - Service Start Date
  • Care Plan: Reablement Plan Start Date - Reablement Plan End Date
  • Disabilities: Disability - Onset Date
  • Occupational Therapy: OT Assessment Start Date - OT Assessment End Date - OT Assessment Outcome

The use of joined up information across health and social care brings many benefits. One specific example where this will be the case is the discharge of patients into social care. At the moment delays in discharge (commonly known as bed blocking) can occur because details of social care involvement are not readily available to the staff on the hospital ward. The hospital simply does not know who to contact to discuss the ongoing care of a patient. The linking of social care and health information via the NHS number will help hospital staff quickly identify if social care support is already in place and who the most appropriate contact is. Ongoing care can be planned earlier in the process because hospital staff will know who to talk to.

The Leeds Care Record is already delivering the benefits below for patients in Leeds:

  • Fewer unnecessary clinical tests
  • More accurate prescriptions
  • Better self-management for patients
  • Better co-ordinated and safer care
  • More time to spend on clinical care
  • Less paperwork
  • More efficient use of healthcare services

The addition of adult social care data, enabled via the storage of the NHS number, will bring the additional benefits:

  • Better co-ordinated and safer care across health and social care enabled through the sharing of real-time information.
  • Better coordination of discharges from hospital into social care, as explained above
  • More time to spend on planning and co-ordinating social care because health staff can identify and involve social care staff earlier in the process.
  • Earlier intervention to maximise the opportunities or reablement services leading to greater independence for patients
  • Less paperwork and more efficient use of social care resources
  • ​​​​​​​​​

The NHS number will also be printed on a subset of social care printed documentation that is specifically used to communicate between health and social care organisations, currently around 100 documents have been identified. This brings the benefit of better co-ordinated and safe care across health and social care through the use of the unique identifier rather than a reliance on name and date of birth to identify a patient.

These printed forms relate to:

  • Referral
  • Assessment
  • Support and care planning
  • Reablement and rehabilitation
  • Medical consent
  • GP consent
  • Transitional beds
  • Deprivation of liberty
  • Case review

You have the right to object to the processing of your NHS Number. This will not stop you from receiving care, but may limit how we are able to support you. To help you decide, we will discuss with you how this may affect our ability to provide you with care, and any other options you have.




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