Small suppliers scheme

​​Due to the current financial climate, central government is running initiatives asking councils to ensure they pay their smaller suppliers promptly.

As part of this initiative, Leeds City Council (LCC) is offering to pay eligible suppliers in 20 days instead of our standard 30 days payment terms.

To be eligible suppliers must:

  • employ less than 50 staff
  • have a turnover of less than £10 million, and
  • register in advance for the scheme

Suppliers can apply for the scheme by completing the Small Supplier Scheme form.

Purchase order numbers

All suppliers providing goods or services to LCC must obtain an official purchase order number prior to submitting an invoice. The purchase order number will start with a Z or an S and must be quoted on the invoice to ensure that payment is made within LCC’s contract terms. The invoice must also be sent direct to the central payments team for processing.

Suppliers providing goods or services to schools will not require an official purchase order number and should continue sending invoices to the school for authorisation.

A frequently asked questions document (PDF 54KB) is also available to download, and you can read the FAQs on this page. If you require further information, please email smallsupplierscheme@leeds.gov.uk​.

Purchasing cards

Leeds City Council prefer to pay suppliers using a purchasing card, which is a Visa payment card.

Accepting payment by purchasing card means that you will be paid even quicker, usually within four working days. It also means that you do not need to obtain a purchase order number, and in some cases an invoice is not needed.

If you would like more information please contact the purchasing card team at purchasingcards@leeds.gov.uk.​

​​

 

 

Can I be paid quicker than 20 days?Can I be paid quicker than 20 days?<div class="ExternalClass33D4BD199C9F441C855B49AD8E8CDB87">​<span id="ms-rterangepaste-start"></span>The council is able to pay you quicker than 20 days if you accept Visa. If you are able to accept payment by Visa you will generally be paid within four working days, and in most cases there is no need to submit an invoice. If you would like more information about accepting payment by Visa please contact the purchasing card team on <a href="mailto:purchasingcards@leeds.gov.uk">purchasingcards@leeds.gov.uk</a> <span id="ms-rterangepaste-end"></span></div>
What do I need to do to be eligible for the scheme?What do I need to do to be eligible for the scheme?<div class="ExternalClassA7CD6A4B1BBD4AD0962EFD5D67D409B5">You need to complete the application form, confirming that you employ less than 50 employees and have an annual turnover of less than £10 million. You must agree to submit invoices clearly indicating that they are within the Small Supplier Scheme. <br><br> Suppliers providing goods or services to LCC must quote the official Leeds City Council order number on the invoice. The purchase order number will start with a Z or an S and must be quoted to ensure that payment is made within LCC’s contract terms. The invoice must also be sent direct to the small supplier team in the central payments service. <br><br> Suppliers providing goods or services to schools do not require an official purchase order number and should continue sending invoices to the school for authorisation. <br><br> You must also agree to have your payment made by BACS and your remittance advices e-mailed. ​</div>
What sort of things will you check when assessing my application?What sort of things will you check when assessing my application?<div class="ExternalClassA6D34F0F477048B39B3BFEC13D5A5B16">​We will check that you have supplied your company name, address and telephone number, bank sort code, account number and email address; that you have indicated that you employ less than 50 staff and that your annual turnover is less than £10 million. <br><br>We will also check that you have indicated whether you will be emailing your invoices to us, whether you are purchasing card enabled and which services within the council you supply.</div>
Why do you need my bank details?Why do you need my bank details?<div class="ExternalClassF74A35E21B7B4946B6FAECB01B59BCAC">​<span id="ms-rterangepaste-start"></span>BACS payments can be made on a daily basis, enabling us to meet the 20 day payment criteria. It is more secure than paying by cheque, as cheques can be lost in the post. It also saves you time as you do not need to pay in the cheque at your bank.<span id="ms-rterangepaste-end"></span></div>
Why should I apply to be part of the small supplier scheme?Why should I apply to be part of the small supplier scheme?<div class="ExternalClassC8BF43405E994707B7BDCDB48C35677C">​<span id="ms-rterangepaste-start"></span>Suppliers who join the scheme will be paid within 20 days from receipt of an invoice, instead of the usual 30 days.<span id="ms-rterangepaste-end"></span></div>

 

 

Microsoft Word - Frequently asked questions v2.dochttps://www.leeds.gov.uk/docs/Small supplier scheme FAQ's.pdf54605pdf
External Access to LCC Servers - via UAGhttps://www.leeds.gov.uk/docs/External Access to LCC Servers - via UAG.pdf693286pdf
Creditors Shared Servicehttps://www.leeds.gov.uk/docs/Small supplier scheme - web form guidance.pdf806079pdf

Did you find what you were looking for?

Did you find the information you were looking for?