Draft Post 16 transport policy statement 2024 to 2025

For consultation until 14 May 2024. The finalised statement will be published 31 May 2024.

Find out about our post 16 transport policy statement.

Our transport policy statement provides information about the transport support available for students aged 16-18 and young people aged 19 to 25 with learning difficulties or disabilities to attend places of learning.

1. Summary of Policy Statement and main objectives

1.1 This transport policy statement gives families information about the transport support available to all persons of sixth form age receiving education or training and continuing young people with special education needs and/or disabilities (SEND) aged 16 to 25. This statement is reviewed annually. There are no material changes to the 2023/2024 Policy Statement.

Once again, there has been no change to the Children's Transport policy.

1.2 Free transport assistance for young people with SEND in post-16 learning continues to be available under the eligibility criteria set out in the Leeds Children's Services Transport Policy (November 2015).

1.3 This policy statement includes wide-ranging and broad information about the general transport arrangements, concessionary fares scheme and other public transport information of potential use to young people of 6^th Form age attending employment, education or training.

1.4 Leeds City Council's general policy on travel for children of statutory school age can be found here.

1.5 There is no automatic entitlement to free home to school or college transport once a student is over compulsory school age. Compulsory school age ceases on the last Friday in June in the school year in which a child reaches the age of 16. This is usually at the end of Year 11. Responsibility for making appropriate transport arrangements rests with a student and/or their parents/carers, although support for young people with SEND extends up to age 25.

1.6 Leeds City Council is responsible for policy relating to the provision of travel assistance for young people who are above compulsory school age but under 19 years of age (under 25 for those with SEND). Leeds City Council works with the following partners to implement the policy:

• Leeds City Council;
• West Yorkshire Combined Authority (WYCA) which, under the brand of Metro, develops public transport services for the people of West Yorkshire;
• Leeds City College and other colleges in and around Leeds; and
• Leeds schools and academies with sixth forms;
• Relevant parent/ carer groups

1.7 Leeds City Council works collaboratively with partners regarding post-16 travel to enable young people to access further education and/or training where individuals are facing difficulties accessing courses due to travel issues.

1.8 Any travel assistance provided to all young people may be reassessed prior to the start of year 12.

2. Concessionary fares, discounts, subsidies, passes and travel cards available to young people aged 16 to 25

2.1 Through the levy it pays to the WYCA, Leeds City Council funds concessionary fares that allow discounted travel within West Yorkshire for all Leeds students and young people.

2.2 There is a wide range of concessionary fares and season tickets offered through the WYCA that are valid on most bus and train operators operating routes within West Yorkshire. All young people aged 16 to 19 are entitled to travel at half the adult fare on buses and trains within West Yorkshire provided they have a Under 19 Photo Card. For details of this smart card, county-wide bus and rail travel information, concessionary tickets and passes such as the Under 19 MCard contact:

Northern Rail:

2.3 In addition to arrangements made by the local authority, governing bodies of post-16 learning may also provide support with transport costs and transport provision. For information, you are advised to contact them directly. The information given below details how colleges may provide extra help with transport:

• By demonstrating a commitment to promoting the practice of equality by ensuring student financial support funds are made available to assist disadvantaged students, and those who are facing financial hardship with travel-related costs, in order to overcome barriers that may prevent them from taking part in, or continuing in, learning and accessing educational opportunities.
• Student's college travel needs being assessed individually, and relevant support will be provided to students who make successful applications for funding from the discretionary support funds.
• A commitment to promoting the safeguarding and welfare of young people including providing targeted support to those who are most in need and vulnerable students through the discretionary support funds, emergency funds and guaranteed bursary ensuring that students have the relevant means to travel from and to college.
• Students to be made aware that funding is limited and offered on a first-come, first-served basis.
• Information and frequently asked questions on the discretionary support funds to be made available on college web pages to help students and parents understand the eligibility criteria and the application process. In addition, information about student travel to college and the discretionary support funds will be displayed throughout the college campuses.
• Students who have a learning difficulty or disability may be eligible for a Disabled Person's Travel Pass and are sometimes able to have a carer travel with them free of charge.
• Students with additional support needs to receive assistance when making an application for help with transport to and from college. Also, to work closely with parents and the local authority to ensure applications to the local authority are made in a timely manner so that travel arrangements are agreed prior to the course commencing.
• College staff to support students who benefit from education transport to assure their safety on arrival at college and when leaving college. Where appropriate, Independent Travel Training (ITT) is promoted through Children's Transport before students begin their college course. ITT is also promoted through the SEND Life Skills and Supported Employment courses.
• For SEND students undertaking work experience as part of their course, job coaches and curriculum staff to support students to be able to travel to work independently. To develop a travel Steering Group which aims to create safer travel modes whether by bus, train, car or on foot - one of the group's main targets is to ensure "safe routes" to and from college.
• Up-to-date travel information to be made available at main reception desks and on a college website.
• To access funds to subsidise travel costs for students facing hardship.

2.4 Young people who have a learning difficulty, or a disability that prevents them from travelling alone, may be entitled to a Disabled Person's Travel Pass that allows them and a companion to free off-peak travel on buses and to reduced rate, off-peak rail travel within West Yorkshire. Leeds residents can get more details from the WYCA or Leeds City Council:

2.5 The Disabled Person's Travel Pass is valid within West Yorkshire and allows free travel on buses after 9:30am, Monday to Friday; all day Saturday, Sunday and Bank Holidays. It allows half-fare rail travel after 9:30am.

2.6 For rail travel outside West Yorkshire, beyond the last West Yorkshire stopping station, full fare is payable for West Yorkshire Under 19 PhotoCard holders, unless they are in possession of a discounted railcard such as a 16-25 Railcard.

3. Who qualifies for local-authority support?

3.1 All post-16 young people who live in the Leeds District and are aged 16 to 19 years are entitled to West Yorkshire's concessionary fares scheme so they can access public transport for their daily travel to and from post-16 learning within the West Yorkshire boundary at a reduced cost. The scheme is funded by Leeds City Council (and neighbouring authorities) through a levy paid to the Combined Authority.

3.2 Additional support is available to some young people who have recognised special education needs and/or disabilities. Details can be found in the Children's Services Transport Policy, November 2015.

4. Further guidance for young people with Special Educational Needs and Disability (SEND)

4.1 If a young person with SEND in post-16 learning qualifies for assistance under the Children's Transport Policy, Leeds City Council will provide the least restrictive, most sustainable, and cost-effective form of assistance possible. This could alter midway through the academic year and involve one or more of the following awards:

• a Zero Fare Boarding Pass, which would allow the young person to travel on a dedicated school bus free of charge - these are funded by the local authority to serve areas where ordinary bus services are not available;
• a Zero Fare School Pass, which is accepted for travel on buses and trains operating within the county of West Yorkshire and allows one journey to post-16 learning and one journey home between 7am and 7pm each post-16 learning day – it can be used on more than one service if no direct service is available and the student needs to change from one bus service to another (or from bus to train and vice versa), but it is not valid if they break their journey unnecessarily and try to re-board without paying;
• Independent Travel Training (ITT) to enable the young person to work towards travelling independently on public transport;
• a Travel Buddy who could walk with the young person or travel with them on public transport for a short period of time;
• a Personal Travel Allowance for parents who would like to use their own vehicle or make their own arrangements to take the young person to and from post-16 learning;
• a taxi or minibus to transport the young person from their permanent home address to post-16 learning and back - if Leeds City Council agrees to provide a taxi or a minibus, the young person is likely to travel with others. This may include sharing with others whose timetables are different to their own. The expectation is that transport will be provided for the start and end of the college day.
• a Passenger Assistant to travel with the young person in a taxi or minibus.

5. General

5.1 The decision to provide a young person with assistance to get to and from post-16 learning is based on our assessment of their travel need. Any provision of travel assistance will be limited to one outward journey and one return journey, and where transport is provided it will be timed to support the most efficient us of vehicles. Travel assistance is not provided for taster days, induction days, enrichment activities, work/ internship placements or work experience. For these, students need to make other arrangements and should speak to their post-16 learning.

5.2 If a young person is awarded bespoke transport provision in the form of a taxi or minibus, it is the parent/carers' responsibility to ensure that the student is ready to depart from home - or take the young person to an agreed pick-up point - at the designated time at the start of the day and to ensure that they access the vehicle safely. For safeguarding purposes, no variation can be made to a scheduled journey without the prior consent of Children's Transport Assessment Officers.

5.3 Subject to the young person's satisfactory conduct, support will continue if there is reasonable progression in the young person's studies, consistent with the Children & Families Act 2014.

5.4 Young people or their parents or carers can request paper copies by contacting Children's Transport on 0113 535 1990 or emailing send.transportapplications@leeds.gov.uk

6. How will young people with SEND be assessed for assistance?

6.1 When assessing an application for support with home to post-16 learning travel arrangements, Children's Transport's Assessors consider, as part of their assessment:

• the age of the young person – they must be aged 16 to 25;
• whether they are attending post-16 learning on a full-time basis – their course must involve at least 12 hours guided learning each week of the appropriate academic year;
• the distance between their permanent home address and the post-16 learning;
• the content of an Education, Health, and Care (EHCP) Plan, or information provided by a relevant qualified medical practitioner.
• any available evidence or knowledge of the young person's history of travelling on transport provided by Leeds City Council

6.2 Eligible young people will receive the least restrictive, most sustainable, and cost-effective form of assistance to qualifying young people, which promotes the greatest independence. As part of their assessment, Children's Transport Assessors may need to meet with the young person and their parents to fully understand their needs and to determine whether any support offered can be changed to offer increasing independence during the academic year.

6.3 Assessors may choose to review the eligibility and travel assistance arrangements for post-16 young people prior to the start of each academic year. This ensures that assistance is appropriate for the young person's needs in accordance with Leeds Children's Transport policy.

6.4 College timetables should be sent directly to Leeds City Council's Passenger Transport (PTS) by emailing csd.passengers@leeds.gov.uk

7. General limitations

7.1 Where travel assistance is provided in the form of a taxi or minibus, young people may share with other young people who attend different sites and follow courses with different timetables. This could result in longer travelling times and waiting times at college for the young person. Shared transport serves to achieve sustainable transport outcomes, reduce congestion, overall emissions, and secure cost-efficient travel arrangements.

7.2 Young people who are in receipt of travel assistance and subsequently fail to attend post-16 learning, without a valid reason, may have their assistance suspended or withdrawn. Similarly, pending review and reassessment of travel needs, travel assistance could be withdrawn in the event of persistently disruptive or dangerous behaviour during journeys.

7.3 Young people who are awarded a Zero Fare School Pass must comply with a code of conduct and conditions of use agreed between Leeds City Council and the Combined Authority. If they breach the Code of conduct or Conditions of use issued with the pass, their Zero Fare pass may be confiscated by the operator. Leeds City Council and the Combined Authority also reserve the right to withdraw the provision of support either for a temporary period or permanently for more serious or persistent cases of misbehaviour.

8. Independent Travel Training (ITT)

8.1 In accordance with the Children & Families Act 2014, as young people become older and move towards greater independence, it is appropriate that they develop their skills of independent travel in preparation for adulthood and employability. For some young people, this may mean using public transport or walking to post-16 learning.

8.2 Where appropriate, Leeds City Council will encourage young people with SEND to undertake ITT to enable them to use public transport with confidence. Each case will be considered on its own merits.

8.3 All members of the Council's ITT team work alongside staff based at post-16 learning to deliver programmes tailored to the needs of individual young people.

8.4 Where necessary, ITT will include classroom-based activities designed to improve young person's ability to use money, read and understand timetables, recognise landmarks and communicate with the bus driver or train conductor. Practical sessions are paced accordingly and allow the young person to develop and practise their journeys with the support of a dedicated 'Travel Buddy'. The Travel Buddy gradually allows the young person to take more and more responsibility for their journey until the young person has the skills and confidence to make the journey without support. Individual ITT programmes are signed off by Independent Travel Training Coordinators who continue to make occasional checks on former trainees.

8.5 Information about the work of Children's Transport's Independent Travel Training service can be found on the Children's Transport's Independent Travel Training webpage.

9. Hardship

9.1 Young people progressing into post-16 learning can apply directly to their learning provider for a bursary which can be used towards the cost of post-16 transport. The 16 to 19 Bursary Fund is administered at individual post-16 learning and enables places of learning to target support to those young people who may face the greatest financial barriers to participation in education and training. Young people and should speak to a Student Support Officer at post-16 learning for more information. Information about bursaries can be found here: (GOV.UK) 16 to 19 Bursary Fund

9.2 There are two types of 16 to 19 Bursary:

• a guaranteed bursary of up to £1,200 a year for vulnerable students – including care leavers; students who get Income Support (or Universal Credit in place of Income Support); and young people and who are disabled and get Employment and Support Allowance (ESA) (or Universal Credit in place of ESA) and either Disability Living Allowance (DLA) or Personal Independence Payment (PIP).
• a discretionary award available to any young person and who faces genuine financial barriers to staying on in education and training - individual education and training providers have their own criteria and decide how much young people get and what the money can be used for, typically to help with the cost of transport, food or equipment.

9.3 The Care to Learn (C2L) scheme is for young parents who are under the age of 20 when they start their course. C2L funding can help pay for childcare and related travel costs. (GOV.UK) Care to Learn

9.4 C2L funding does not cover the cost of the student travelling to and from post-16 learning. For that, students need to consider getting a Under 19 Photocard, the 19–25 MCard or the MyDay ticket. For more details:

9.5 Some young people with a disability may be entitled to a Personal Independence Payment (PIP), to help with some of the extra costs caused by long-term ill-health or a disability. The rate depends on how the condition affects the young person, not the condition itself. For more details visit:

Website: (GOV.UK) Personal Independence Payment (PIP)

10. Reviews, appeals and complaints

10.1 Children's Transport Assessors assess eligibility according to Leeds Children's Services Transport Policy (Nov 2015) and details of the assistance offered are sent to the young person and/ or parent. If a parent/young person feel that the decision relating to the proposed travel arrangements are unsuitable, then the parent/young person has 20 working days from the date of the letter to make a written request for their case to be reviewed by a supervisor at stage 1 of the appeals process.

10.2 The reviewing officer will check whether the transport policy was correctly applied and whether any additional information provided by the applicant would cause the original decision to be changed. Review requests for young people over the age of 16 must be in writing, marked "School/College Transport Review Request" and sent to:

10.3 Written notification of the outcome of the Stage 1 review is sent to the young person and/or parent giving reasons for the decision, along with notification of their right to appeal to Stage 2 of the appeals process, where the case will be considered by an independent appeal panel. The young person and and/or parent is given 20 working days to fill in and return the appeal form, which can be requested from the address listed at 10.2

10.4 Transport appeals are heard throughout the year by a panel of two senior managers drawn from the Children and Families Directorate who are independent of the Children's Transport service. Appeal panels are scheduled to take place no later than two calendar months after the appeal form is received. The panel has authority to overturn any refusal of support if they deem that the policy has been wrongly applied or if there are exceptional circumstances.

10.5 Anyone who remains dissatisfied with the process of an appeal and believes that proper procedures have not been followed can ask the Local Government Ombudsman (LGO) to investigate. Any additional information that the applicant feels should be taken into account may be provided at this time. Complaint to the LGO must relate to the administration of an appeal rather than the appeal decision. The LGO can be contacted in three ways:

Young people or their families may also complain to the Secretary of State.

11. Sustainable travel and school travel plans

11.1 The Council's Sustainable Modes of Travel Strategy sets out how Leeds will develop and promote sustainable travel within the District, so that the needs of children and young people are better catered for. It has four main objectives:

• to increase the use of sustainable travel on the school journey;
• to work with all Leeds schools to develop and implement a school travel plan;
• to provide infrastructure to support sustainable travel; and
• to take a partnership approach to sustainable school-travel issues.

Connecting Leeds Transport Strategy is available on The Council's Transport Policy webpage.

11.2 All Leeds schools and academies now have School Travel Plans (STP), demonstrating a commitment to sustainable and active travel to school. STPs set out practical measures and initiatives for reducing the number of car trips made to and from school. They encompass all the issues relevant to these journeys and include concerns about safety and health and proposals for improvement. The STP Team support schools in the writing and review of their STP and the implementation of associated initiatives and activities.

11.3 STPs are designed to help and improve the fitness of children and young people by setting targets aiming for the increased adoption of sustainable modes of transport such as walking or cycling. STPs also ease traffic congestion and pollution around schools by reducing the number of vehicles arriving at the beginning and end of the school day. Additionally, STPs draw attention to local issues of road safety and are used to support requests for highway improvements. Further details can be found on The Council's Travel Plans webpage.

12. Consultation arrangements

12.1 The Leeds Children and Families Directorate consults on post-16 learning transport policy and related issues on an on-going basis with a range of stakeholders including:

• parents and carers
• other local authorities;
• other departments including Passenger Transport, Adult Social Care and Highways;
• post-16 learning settings
• the West Yorkshire Combined Authority; and
• public sector bodies/community groups/voluntary organisations and groups/organisations with an interest in disability issues.
• The local authority's SEND Voice and Influence Coordinator

12.2 Leeds City Council welcomes comments and feedback with respect to the clarity and accuracy of the content in the Post-16 Transport Policy Statement. You may contact us at sendtransport@leeds.gov.uk and your comments will be considered when we next review this policy statement.

13. Mid-Year Changes

13.1 Although Leeds City Council is obliged to publish its Post-16 Transport Policy Statement by 31 May each year, it may choose at any time to make amendments to the Statement in response to changes to the Children's Transport Policy, legislation, errors, omissions, complaints or to a direction by the Secretary of State.

13.2 Leeds City Council may also make additional arrangements that become necessary as it continues to monitor progress throughout the year.

14. Useful contacts

14.1 West Yorkshire Combined Authority (WYCA)

For detailed information on school bus services, concessionary fares, passes and permits, pre-paid tickets and bus and rail route and timetable information:

14.2 Leeds City Council Children’s Transport

For enquiries relating to home to school and home to college transport for young people with special educational needs or disabilities:

14.3 Leeds Pathways

Young people aged 16 -19 (or up to 25 with a disability or learning difficulty) who are in need of some help to get into learning, training or work, can contact the Leeds Pathways service for advice about learning, work, housing, money, health and personal issues.

14.4 Student Services within local colleges

For information about bursaries, additional learning support and more:

Askham Bryan College:

Bradford College:

Craven College:

Harrogate College:

Henshaws College:

Leeds City College:

Lighthouse Futures Trust:

Shipley College:

Swarthmore Education Centre:

Wakefield College & Castleford College: