Electrical safety policy

About the document
Title	Housing Leeds electrical safety policy
Author and role	Robert Goor – Deputy Head of Housing Asset Management
Owner and role	Adam Crampton – Head of Asset Management (Housing)
Approved by	Housing Leeds SMT
Date approved	31 October 2024 (Reviewed October 2025)
Version	3.0
Current status	Current
Next review	November 2027
Distribution	Asset Management Service Managers, Housing Leeds Senior Management Team, Chief Officer BITMO, Contracts and Performance Manager - PFI

1. Aims and objectives of the policy

1.1 The health and safety of tenants, leaseholders, residents, visitors, staff and contractors is of paramount importance to the council. Poorly maintained electrical installations increase the risk of fire and electric shocks occurring, which can lead to fatal accidents, and costly damage occurring to both council, and residents’ own property. This policy sets out the approach to managing electrical safety and the maintenance of fixed electrical installations to all council owned buildings, which are within the management responsibility of Housing Leeds.

1.2 This policy aims to demonstrate that the council has appropriate measures in place to comply with relevant legislation, regulation, and other relevant codes of practice, and good practice guidance.

1.3 The main aims and objectives of this policy are to ensure that the council are:

protecting the safety of residents and other building users, through the robust management of electrical safety in council homes, and reducing the risks of fires, electrical shocks, and damage to property occurring
meeting our legislative and regulatory duties around health and safety and the provision of safe and quality homes
making all services relating to electrical safety accessible to residents and providing transparency around our responsibilities as landlord and the responsibilities of tenants and other stakeholders

2. Regulation, legislation, and guidance

2.1 Relevant regulation, legislation and guidance:

Housing Act 2004
The Landlord and Tenant Act 1985
Electricity at Work Regulations 1989
The Electrical Safety Standards in the Private Rented Sector (England) (Amendment) (Extension to the Social Rented Sector) Regulations 2025
Building Regulations 2010 (Part P – Electrical Safety)
Regulatory Reform (Fire Safety) Order 2005
Hazards in Social Housing (Prescribed Requirements) (England) Regulations 2025 (Known as Awaab’s Law)
Homes (Fitness for Human Habitation) Act 2018
Health and Safety at Work Act 1974
Management of Health and Safety at Work Regulations 1999
Electricity Safety, Quality and Continuity Regulations 2002
Utilities Act 2000
Workplace (Health, Safety and Welfare) Regulations 1992
BS 7671: (Latest edition including Guidance notes)
The provision and Use of Work Equipment Regulations 1998
Plugs and Sockets Regulations 1994
The Electrical Equipment (Safety) Regulations 2016
The Supply of Machinery Regulations 2008
Smoke and Carbon Monoxide Alarm (Amendment) Regulations 2022
Social Housing (Regulation) Act 2023
Fire Safety Act 2021
The Building Safety Act 2022
Defective Premises Act 1972
Equalities Act 2010
Environmental Protection Act 1990

3. Strategic context

3.1 This policy supports the Leeds City Council Ambitions, and in particular Thriving: Building strong, safe, and clean communities where residents have the power to create positive change.

3.2 This policy also supports the key themes of the Leeds Housing Strategy 2022–27 and in particular:

Improving Housing Quality
Child and Age Friendly Housing
Thriving and Inclusive Communities
Safe and Strong Communities
Health and Housing

3.3 This policy also contributes to the delivery of the Housing Leeds Asset Management Strategy.

4. Scope of this policy

4.1 The policy covers all landlord fixed electrical installations, equipment and infrastructure within buildings and common areas; inclusive of residential dwellings, communal and circulation areas, Retirement Life and Extra Care schemes, and other ad-hoc buildings such as communal rooms and plant rooms which are within the management responsibility of the council’s Housing Leeds service, including homes managed by the Belle Isle Tenancy Management Organisation (BITMO) and homes managed through the PFI contracts.

4.2 The scope of this policy extends to community centres, garages, and boiler houses, as well as other assets that are within the responsibility of Housing Leeds portfolio.

4.3 The policy does not apply to non-council owned dwellings or other non-council housing assets such as schools, care homes, offices, or commercial properties.

4.4 All employees of the council, who are responsible for the management and maintenance of Housing Leeds managed housing portfolio, including contractors or all persons visiting the buildings for the purpose of carrying out their work duties on behalf of the council, are required to adhere to the standards set out within this policy.

4.5 Electrical installations and equipment within leaseholder properties is outside of the scope of this policy.

4.6 Electrical equipment not owned or managed by the council, including tenants own electrical equipment, is outside of the scope of this policy.

5. Sanctions

5.1 The council accepts its responsibilities in accordance with the regulatory standards and legislation relating to electrical safety.

5.2 Failure to comply with these statutory obligations may result in:

Prosecution by the Health and Safety Executive under Health and Safety at Work Act 1974.
Prosecution under Corporate Manslaughter and Corporate Homicide Act 2007.
Regulatory Notice from the Regulator of Social Housing

6. Main policy

6.1 Overview

6.1.1 Fixed electrical installations should be regularly tested and inspected as they can deteriorate due to several factors which include, wear and tear, corrosion, excessive loading, aging and environmental issues. Dangerous installations can also occur due to incidences of unauthorised electrical alteration being carried out by, or on behalf of the tenant, vandalism, and neglect.

6.1.2 Unsatisfactory electrical installations can lead to hazards such as fire and electrical shock and therefore they should be tested and inspected before a new tenancy and during an existing tenancy at regular intervals to check whether they remain in satisfactory condition for safe continued use. An effective responsive repairs programme is also important to ensure that hazards and defects can be inspected and rectified on an ad-hoc basis.

6.1.3 Where electrical installations are reaching the end of their life, planned programmes should be in place to upgrade and replace these, and often it is appropriate to coordinate this work alongside elemental improvement work such as kitchen replacements and void refurbishment work.’

6.2 In-order to eliminate and reduce the risks resulting from the exposure to unsafe electrical installations and infrastructure, the council have periodic testing programmes in place which are carried out by appropriately qualified electrical engineers.

6.3 The maximum period between inspection and testing of electrical installations and equipment for both houses and flats, and communal areas, should be no longer than five years or where the most recent report requires inspection and testing to take place by an earlier date no later than that date.

6.4 The council have adjusted the inspection and testing programmes and are working towards full compliance with this timescale. During this transition period, priority will be given to completing overdue inspections.

6.5 Inspection and testing is also carried out at every change of occupancy before a new tenancy starts, and prior to the reletting of empty homes and as part of Mutual Exchanges.

6.6 All remedial actions arising from electrical inspection and testing are categorised, based on an assessment of their risk by a qualified electrician, and completed within timescales appropriate to that categorisation as set out in 7.2 of this policy.

6.7 Upon completion of each test/inspection, an Electrical Inspection record is completed logged and retained on council asset management systems and will be made available to:

Existing tenants: within 28 days of the inspection completion.
New tenants: before the property is occupied.

The record will state the testing engineers’ recommendation as to when the installation should be next inspected, up to an interval of no more than five years. The engineer will make this decision based on their assessment of the overall condition of the electrical installation.

6.8 Whilst the council do not ordinarily provide non-fixed electrical equipment to tenants, such as cookers, washing machines, or microwaves (or any other electrical equipment which is powered by a removable electrical plug), there are occasions where this does happen. From November 2025, procedures are being put in place to ensure that any such items, that are provided by the council, are recorded, and have an inspection carried out. Where an inspection identifies that the equipment requires testing, this test will be carried out before a new tenancy starts, and thereafter at intervals no longer than five years, unless the most recent report requires inspection and testing to take place earlier than this.

7. Defects

7.1 In some instances, the engineer may identify defects with the electrical installation. Any defects are highlighted on the EICR and are classified by the electrical engineer with one of the following classification codes:

Classification code C1 - Danger present - risk of injury. Immediate action required. The EICR will state that the installation is Unsatisfactory.
Classification code C2 - Potentially dangerous. Urgent remedial action required. The EICR will state the installation to be Unsatisfactory.
Classification code C3 - Improvement required. The EICR will state the installation to be Satisfactory.
Classification code FI – Further investigation required. The EICR will state the installation to be Unsatisfactory.

7.2 Timescales for remedying defects to electrical installations are:

C1 codes will be rectified during the inspection visit. Where this is not possible, the electrician will isolate part of or all of the installation until further investigative or remedial work is carried out within a maximum of 28 days from the date of inspection. The tenant will be informed immediately to assure safety, along with notification of any temporary arrangements required.
C2 codes are ordinarily carried out through further investigative or remedial work on a follow-on visit and completed within a maximum of 28 days from the date of inspection. The tenant will be informed immediately to assure safety, along with notification of any temporary arrangements required.
C3 codes are ordinarily addressed as part of future upgrade or improvement works as they do not present a risk to safety of continued use.
FI codes will be undertaken during the inspection visit where possible, but if not, further investigative or remedial work will be carried out within a maximum of 28 days from the date of inspection. The tenant will be informed immediately to assure safety, along with notification of any temporary arrangements required.

7.3 Where defects / classification codes require remediation work, this will be completed with one of the following certificates issued for the works.

Minor Works certificate – Whereby minor alterations or an addition to an electrical system has taken place. This will be added to the existing EICR to complete requirements and written confirmation provided to the tenant.
Electrical Installation Certificates – Where a new electrical infrastructure is installed. If a consumer unit or new circuit is installed this would supersede the EICR. The works would require an EIC alongside the current EICR and written confirmation provided to the tenant.

7.4 In the event that a C1 defect cannot be rectified in a timely manner, meaning that the home will be left in an unsafe situation such as no power for a prolonged period, it may be necessary to provide temporary accommodation until the defect can be satisfactorily repaired.

7.5 In some instances, the engineer may identify defects with non-fixed electrical equipment that has been provided by the council. Any such defects will be highlighted on the equipment inspection and testing report and classified by the electrical engineer as safe or unsafe.

Where unsafe equipment is found, it will be immediately isolated or removed. The tenant will be informed immediately to assure safety, and discuss any temporary arrangements required or consideration of reasonable adjustments.
If the equipment is identified as end of life or irreparable upon inspection, it will be replaced with a suitable alternative within a maximum of 28 days and a new inspection report provided to the tenant upon completion.
If the equipment is deemed to be repairable, further investigation/remedial works will take place within a maximum period of 28 days from the date of inspection and a follow-on inspection report will be issued.

8. Wider testing, servicing and inspection programmes

8.1 Lightning Protection Systems receive an annual safety inspection. Any defects found are repaired as required by a lightning specialist contractor in line with BS EN 62305.

8.2 Fire Alarm Systems to building communal areas have a quarterly safety inspection undertaken. Any defects found are repaired as required by external and internal service providers in line with BS5839-1.

8.3 Emergency Lighting Systems are inspected monthly, and an annual full safety inspection is completed. Any defects found are repaired as required by external and internal service providers in line with BS5266.

8.4 Mechanical Ventilation and Heat Recovery Systems to individual dwellings have an annual safety inspection carried out. Any defects found are repaired as required by external and internal service providers in line with IET approved codes of practice for in-service inspection and testing of electrical equipment and manufacturer’s instructions.

8.5 Automatic Opening Ventilation Systems to communal areas of buildings receive a bi-annual safety inspection. Any defects found are repaired as required by external and internal service providers in line with BS7346-8 and/or manufacturer’s instructions.

8.6 Communal Ventilation Systems receive an annual safety inspection. Any defects found are repaired as required by external and internal service providers in line with Building regulations and/or manufacturer’s instructions.

8.7 Communal Laundry Equipment receives an annual safety inspection. Any defects found are repaired in line with IET approved codes of practice for in-service inspection and testing of electrical equipment and manufacturer’s instructions.

8.8 Portable Appliance Equipment (council owned equipment only) has an annual safety inspection. Any defects found are repaired as required in line with IET approved codes of practice for in-service inspection and testing of electrical equipment and manufacturer’s instructions.

8.9 Electrical installations and infrastructure replacements are carried out at the end of usable lifecycles in line with manufacturer recommendations, and assessment by qualified and competent engineers.

9. Responsive repairs

9.1 The council operates a responsive repairs service 24 hours a day, 365 days of the year. The service undertakes repairs based on urgency and includes provision for qualified electrical engineers to assess and fix electrical hazards on an emergency priority.

9.2 Where significant hazards cannot be fixed within timescale, the council will provide and pay for temporary alternative accommodation, until the significant hazard can be fixed.

9.2 The Leeds City Council website contains more information about repairs.

10. Replacements and capital investment programme

10.1 Replacement electrical installations (rewires) and equipment are undertaken on planned programmes of work through the council’s capital investment programme, unless the installation or equipment has become immediately dangerous, and the work is required urgently. In these circumstances, the replacement may be undertaken through the responsive repairs programme.

10.2 In order to minimise disruption for residents, and where there are available resources to do so, the replacement of electrical infrastructure and equipment may take place at the same time as other improvement works. For example, an electrical rewire may take place during the replacement of a kitchen.

10.3 Electrical rewires are carried out to homes where the electrical installation is reaching, or has reached, the end of its life, and where replacement or upgrade is required in-order to ensure continued safe use. Factors determining a rewire include the following:

We will consider a rewire if a property is more than 25 years old and hasn’t been upgraded to bring it up to the current requirements and/or,
If major remodelling work is required that constitutes a material alteration, as defined by the Building Regulations. This could include upgrading the consumer unit and/or,
If a property is being extended or modified and the existing wiring will have to be improved to ensure it can carry the additional loads safely and/or,
If it is discovered that deterioration of the installation, or presence of hazards, means that the safety of the installation can no longer be maintained and/or the remaining safe life of the installation is low.

11. Tenant responsibilities

11.1 The Leeds City Council Tenancy Agreement sets out a tenant’s responsibilities in relation to electrical safety and the repair and maintenance of fixed electrical installations in the tenancy conditions. Tenants must:

provide access for the council to carry out inspections of installations and infrastructure, and for any repairs that are required, provided that reasonable notice is given,
immediately report any repairs, defects or damage that is the council’s responsibility,
obtain written permission from the council before making any electrical alterations, and only use appropriately qualified and competent people to carry out work on electrical installations,
not complete Mutual Exchange moves without agreement from the council and the completion of an electrical inspection,
not tamper with any electrical equipment, wiring or meters.

11.2 Residents who are wanting to report a non-urgent safety concern can do so by sending an email to buildingsafety@leeds.gov.uk

12. Access

12.1 Access to individual homes to complete inspections, servicing, replacements and repairs will be via an agreed appointment and after a reasonable period of notice. This is generally a minimum of 5 working days-notice but may be longer for more disruptive work such as rewires. Access procedures include reasonable flexibility to allow residents to be able to rearrange appointments at a time more suitable to themselves.

12.2 To help residents in making convenient appointments, a limited number of weekend and evening appointments are available and may be made available. These will be considered upon request.

12.3.1 For periodic inspection and testing to individual homes, we will undertake three separate pre-booked appointment visits, which will be made in writing, in-order to achieve access and complete the inspection. A minimum of five working days’ notice will be provided between appointments.

12.3.2 Where access is not achieved on either the first or second appointed visits, the contactor will leave a ‘no access’ notice which includes details on how to re-arrange the appointment.

12.3.3 Where access is not achieved to complete the inspection on the third appointment, a no access card will be left and we may make other reasonable attempts to arrange access which may include phone calls, liaison with support workers and advocates, ‘cold call’ visits, and visits outside normal working hours.

12.3.4 If access remains outstanding after the third appointment, and the electrical inspection is overdue or at risk of becoming overdue, appropriate formal action will be considered in-line with the Tenancy Agreement and available legal provisions.

12.3.5 The council have successfully applied to the magistrate’s courts for warrants to complete periodic electrical inspections, as test cases, under the provisions of Schedule 3 of the Environmental Protection Act 1980. During winter 2025, this procedure is being developed into standard access procedures for periodic electrical inspections, and will be phased in, in-order to strengthen access processes.

12.3.6 An application for a warrant may be sought where access cannot be agreed through engagement and good communication. Until this is phased in to standard procedures, priority will be given to completing overdue inspections, and those with a higher perceived risk.

12.3.7 Reasonable adjustments will be considered. For example, flexibly arranging appointments, considering reasonably extending timescales to accommodate illness or medical conditions etc.

12.4 Communal area inspections and service programmes will be undertaken during daytime hours with access given to service providers through the operational management team.

12.5 Access for urgent and routine repairs will be arranged via a pre-arranged appointment.

12.6 In an emergency, it may not be possible to arrange access through a pre-arranged access due to the severity of the situation and the risk to health and safety or significant damage to property. Wherever possible, at least 24 hours’ notice of intention to access a property will be given. The council or any person authorised by the council may enter a tenant or leaseholders’ home without giving any notice, to carry out an emergency repair or inspection, whether they are at or not.

12.7 Any suspected tampering, interference or unauthorised alteration of metering equipment will be reported to the supplier as fraud and tenancy action may also be taken.

13. Smoke detectors

13.1 Smoke detection is provided to individual homes to provide a means of alerting residents to the presence of fire and facilitating safe escape.

13.2 Interlinked smoke and heat detectors are installed in accordance with British Standard 5389 part 6 as part of electrical rewires and refurbishment work.

13.3 Where it is identified that there is no detection in place, temporary battery detection will be installed as a temporary measure, until mains detectors can be installed through upgrade.

13.4 The minimum standard for temporary smoke detection is one detector per storey level.

13.5 Residents will be regularly reminded to test detection weekly and report any defects immediately.

13.6 As a landlord, we will test smoke detection prior to re-occupation of homes and during annual gas safety checks and periodic electrical inspections. In high rise properties, Fire Safety Officers will test domestic smoke alarms whilst carrying out annual front door inspections inside the home.

14. Definitions

14.1 Periodic Electrical Inspection – an inspection of the condition of an existing electrical installation, to identify any deficiencies against the current national standard for electrical installations.

14.2 Electrical Installation Condition Report (EICR) – a formal document produced following a periodic electrical inspection which evidences the condition of the electrical installation.

14.3 Electrical Installation Certificate (EIC) – a safety certificate issued to confirm that a new electrical installation or addition is safe to use at the time it was put into service.

14.4 Portable Appliance Testing (PAT) – The checking of portable electrical appliances for safety.

14.5 Minor Works Certificate – A certificate for electrical engineers to certify that they have tested and are happy with the safety of the existing circuit they are adjusting. The certificate also demonstrates that the alterations they have made are safe and ready to be used by the customer.

14.6 The IET Wiring Regulations (IET) - The national standard for electrical installations in domestic, commercial, and industrial settings.

14.7 My Building Safety HUB – Portal platform accessible through the Leeds.gov.uk website which makes key building information available in line with the Golden Thread reporting requirements for buildings in scope of the Building Safety Act 2022.

14.8 Golden Thread – Requirement for the availability of key building safety information as set out in the Building Safety Act 2022.

15. Key roles and responsibilities

15.1 Chief Officer - Housing Leeds

Has overall accountability for the safety of managed council homes and building and is responsible for:

supporting the Director of Communities, Housing and Environment in setting the strategic direction and effective planning and management of safety activity within the council's owned housing portfolio,
ensuring the effective planning and management of safety compliance across the council's owned housing portfolio which includes:
- ensuring that adequate resources are in place across the service to enable the effective delivery of these policy requirements,
- ensuring that a culture of strong governance arrangements is in place in relation to safety compliance, including reporting progress against key compliance activity and the escalation of significant risks to the directorate risk register,

15.2 Heads of Service / Senior Management Team (SMT)

Are responsible for:

Ensuring that actions from fire risk assessments for their service areas are completed within timescale and completions recorded in a timely manner,
Ensuring that all staff complete safety training appropriate to their roles,
Ensuring that all activity within the service area is given due consideration to safety and contributes to a strong fire safety culture within the organisation,
Reviewing reports, and providing effective governance around safety compliance,

15.3 Head of Asset Management (Housing)

Has responsibility for:

Appointing a designated Electrical Safety Service Manager and Electrical Safety Team to lead on Electrical Safety activity and day-to-day delivery across the Housing Leeds portfolio,
Providing assurance through effective governance and risk management, that the controls in this Policy are working and that the approach complies with legislation, including seeking assurance that BITMO and PFI homes are managed to the standards set out in this policy.
Working collaboratively with other Heads of Service and Service Managers to ensure that adequate operational processes and procedures are in place to manage electrical safety risk pertinent to their areas of service,
Ensuring that sufficient information in relation to electrical safety performance is shared with staff, contractors and residents through an effective communications strategy,
Ensuring that a program of training for staff with designated electrical safety duties is adequate and kept up to date,
Ensuring that an adequate capital improvement programme is in place to deliver safety improvements to the council's housing stock,
Ensuring that works being undertaken are designed and constructed competently and safely,
Ensuring that cyclical maintenance and servicing arrangements are in place, as well as an effective repairs service for responding to repair reports,
Ensuring that electrical safety is appropriately considered as part of all procurement and commissioning activity,
Ensuring that emergency procedures are in place to respond to electrical hazards and damage caused to electrical installations,
Ensuring an effective resident engagement and communication strategy linked to building safety.
Developing and keeping this policy under review

15.4 Electrical Service Manager (Housing Leeds)

Is responsible for:

Ensuring the day-to-day operational delivery of all electrical testing and remediation programmes,
Ensuring that systems and resources are in place for managing and monitoring the performance of service and the quality of work undertaken,
Ensuring that all certification and completion data is correctly stored within the council’s systems,
Providing expert specialist safety support and advice across the Housing service,
Ensuring that the service remains up to date with developments to electrical safety legislation and that the Housing Leeds Senior Management Team are appraised of change requirements,
Inputting into the design of new build developments, refurbishments and new mechanical and electrical installations,

15.5 Service Managers - Asset Management (Housing) and Health & Housing

Are responsible for ensuring that:

Ensuring that their workstreams contribute to the delivery of this policy,
Monitoring to ensure that electrical tasks are completed within a timely manner, to acceptable standards and are correctly recorded,
Escalating any risks relating to electrical safety in a timely manner and ensuring that these are suitably recorded and monitored through the appropriate risk register

15.6 Service Managers – Housing Management, Retirement Life and Extra Care and Leeds Housing Options

Are responsible for ensuring that their teams:

Follow empty property and mutual exchange procedures in-order that appropriate electrical checks are undertaken at the change of occupancy.
Supporting access to homes to complete electrical testing, inspection, and repairs, where access from residents is not permitted.
Ensuring that their staff know how to identify and report hazards and report repairs.

15.7 All Staff

Are responsible for:

Reporting any electrical hazards that they come across during their duties and reporting repairs accordingly,
Undertaking training that they have been allocated and following safety procedures.

15.8 Service Providers / External Contractors

Are responsible for:

Completing all repairs, maintenance, improvements, and servicing & inspection in-line with the standards set out within this policy and related contract documents/procedure manuals,
Reporting any electrical hazards that they come across, to the council, via the agree procedures.

16. Data protection, record storage and retention

16.1 An electronic system is in place to record the details of all electrical installations and infrastructure. The system records the last test/inspection date, and the next due date, as well as a copy of any relevant test certificates/reports,

16.2 The system is regularly updated to reflect any changes because of Right to Buy sales, demolitions, new build properties, and acquisitions.

16.3 The recommended maximum period between testing duration is always taken from the most recently completed certificate / inspection report.

16.4 Where access to individual homes is required, sufficient data is passed to the service provider to allow them to arrange access and complete the periodic task. Data sharing agreements are in place with contractors to ensure that data is held securely and only used for this purpose. Data shared with contractors includes:

Main tenant's name
Address
Contact details
Any flags or alerts relating to resident’s individual needs (i.e., contact via advocate).
Any flags or alerts relating to health and safety issues (i.e., dog registered at the property)

16.5 The extent of personal data included on electrical certification and reports is limited to the full property address and the current tenant’s name as well as the tenant’s signature where provided.

16.6 Access to all council storage systems is restricted to trained staff who require access for the purpose of their role.

17. Certification

17.1 Upon completion of an inspection or test, the certificate or inspection report completed by the engineer is transferred to the council’s electronic system. The next test due date is populated once the certificate has been received.

17.2 Some certificates or reports produced prior to 2022 are stored within our contractor’s, and Internal Service Providers own systems. This will be phased out during 2027/28 when the next due inspection for these properties is completed.

17.3 Only electrical installations and infrastructure assessed as ‘Satisfactory’ are accepted as completed certificates. Where remedial actions are required in-order to provide a ‘Satisfactory’ certificate or report, this will only be accepted once defects are completed, and the appropriate additional certificate or report has been added to confirm that the installation is now satisfactory.

17.4 In the case of new installations and rewires, certificates and reports will be accepted as an inspection record if either the full installation has been replaced, or if only a partial replacement has taken place and all remaining elements of the installation have been inspected and tested.

17.5 Prior to acceptance by the council, all certificates, and reports are quality checked by the contractors Electrical Qualifying Supervisor. A sample of certificates and reports are also quality checked by the council's own electrical engineers.

17.6 From November 2025, the council are working towards issuing all tenants with a copy of the EICR within 28 days of the inspection being complete. We aim to roll this out during 2026. As part of our initial phasing in, from November 2025, we will prioritise issuing new tenants with a copy of the EICR at change of tenancy, prior to them moving into their new homes.

17.7 The most recent electrical certificate or report for a property is available to residents upon request to housingleedsinformation@leeds.gov.uk systems.

17.8 For all completed electrical repairs, a ‘Minor Works’ certificate is produced by the electrical engineer. These certificates are stored on our contractor’s own

17.9 For residents that live in high rise homes, electrical certificates and reports are available through the My High Rise Building Safety HUB.

18. Competence and quality assurance

18.1 All electrical work undertaken by the council is carried out by contractors and engineers who are members of an appropriate recognised regulatory body/Competent Person Scheme (CPS).

18.2 Engineers undertaking inspection and testing programmes are required to hold current and relevant qualifications in line with the service works undertaken. All engineer qualifications and experience are required to be provided upon request for audit and approved before commencement of activities.

19. Equality, diversity and inclusion

19.1 An Equality Diversity Cohesion and Integration assessment (EDCI) has been carried out to ensure that the application of this policy meets the public sector equality duty requirements, under the Equality Act 2010. The EDCI has identified that there are no particular groups who will be unlawfully disadvantaged by this policy

19.2 Upon request to Housingleedsinformation@leeds.gov.uk, this policy can be made available in other accessible formats including translation to other community languages, braille, and large print.

20. Resident engagement

20.1 Resident feedback gathered through satisfaction surveys and complaints has been considered in the development of this policy. Based on this feedback, specific attention has been given to clarifying the roles of both landlord and tenants within this policy as well as clarifying the access procedures for periodic electrical inspections and other visits.

20.2 Further monitoring of feedback will take place through resident surveys, and this intelligence will be used to inform future reviews of this policy.

21. Communication of this policy

21.1 Key content from this policy will be made available through the Leeds.gov.uk website. Key content will also be shared regularly with residents through targeted tenant emails, and through ad-hoc social media publications.

21.2 A full copy of this policy will be made available upon request via Housingleedsinformation@leeds.gov.uk.

22. Policy review

22.1 A full policy review will take place in response to any changes in legislation, significant events that may impact on the policy, or at periods not exceeding 2 years.