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Taxi and private hire vehicles

The public must be safe and comfortable in a licensed vehicle and there is an expectation that this will be the case when a vehicle has been licensed by Leeds City Council. Only vehicles which meet all of our conditions and comply with MOT standards will be licensed.

This page contains some of our frequently asked questions.

Do you have an approved list of private hire vehicles?

There isn't an approved list of private hire vehicles as each make and model is assessed individually; the vehicle must be inspected on site by one of our vehicle examiners.

Any vehicle with more than 4 passenger seats must have the seating inspected before being booked in for an inspection. This is to ensure that they meet our criteria.  ​

Do you have an approved list of Hackney carriage (taxi) vehicles?

Yes, the approved lists for Hackney carriage (taxi) saloon and wheelchair accessible vehicles are available to view and download from the Documents section on this page. 

These approved lists will be useful if you want to purchase a vehicle as you can refer to the list to see which vehicles have previously been inspected by us and found to comply with the conditions attached to such a vehicle licence. 

You don't have to purchase vehicles of the type listed but you should be aware that if you buy a vehicle which has not previously been inspected and found to comply with our conditions, your vehicle will be subject to a detailed inspection by our vehicle examiners. This is to ensure that the vehicle meets our licensing conditions and complies with the appropriate EC certificate of conformity.  

Are there any age restrictions on vehicles?

Yes! Before investing in a vehicle remember to check its age as we have age criteria conditions in place.

Vehicles being licensed for the first time
The age of a vehicle is determined by the date of first registration on the V5 document (log book).  A vehicle will only be accepted for licensing if the date of first registration is less than 5 years from the date of application.   The vehicle must be licensed for use within one month from the date of application. 

Executive vehicles will only be accepted for licensing if the date of first registration is less than 1 year old on the date of first application.

Existing licensed vehicles
A currently licensed saloon vehicle will continue to be re-licensed for up to 7 years from the date of first registration providing that all other licensing requirements relating to that vehicle have been complied with. 

Wheelchair accessible vehicles (WAVs)
A currently licensed WAV must normally not be more than eight years old.  A replacement vehicle must be less than 5 years old at the date of application. 

Is there any scope to licence beyond the 7/ 8 years? 
Yes, a currently licensed vehicle may continue to be re-licensed beyond 7/8 years from the date of first registration. 
  
Please refer to the guidance document ‘Extension to Age Criteria’ for more information which is available in the Documents section of this page.

How do I renew my licence?

It is your responsibility to ensure that your licence is renewed before its expiry date: a completed renewal form must be submitted in person at the Taxi and Private Hire Section prior to your current licence expiring.

In order to proceed with the renewal, you must:
-Ensure your renewal form is stamped and signed by your Operator
-Produce your current Private Hire vehicle disc
-Produce a valid Certificate of Insurance covering the use of Hire & Reward
-Produce the current MOT certificate as applicable
-Produce a current tail lift certificate as applicable
-Produce the Registration document (V5C)
-Pay the applicable fee payable by cash, debit card or cheque, made payable to Leeds City Council.

Please refer to the separate guidance document ‘Extension to Age Criteria’ which is available in the Documents section of this page if you wish to licence your vehicle beyond 7 years of age.

IMPORTANT - If you do not renew on time the vehicle will be treated as a ‘new’ application and you will need to go through the same procedure as that specified for the grant of a licence.  If the vehicle is over 5 years old, the licence would not be granted as per the Age Criteria condition.
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I want to transfer my hackney carriage vehicle licence

Applications for Hackney carriage transfers must be made in writing and we will make an appointment for an interview with the licensing manager, or their nominee.  The interview requires the attendance of both the current licensed proprietor and the proposed new owner.

Please refer to the guidance document ‘Vehicle Transfer Policy’ for more information which is available in the Documents section of this page​

I want to transfer my private hire vehicle licence

If you sell or transfer your private hire vehicle licence you must inform us in writing within 14 days, stating the name and address of the person you have sold the vehicle to.

Make sure you get the plate changed from your name into their name. The new owner must provide part 2 of the V5 Registration document, bill of sale and a completed notice of transfer form.  When we have received the relevant documentation and applicable fee (the fee includes an HPI check) the transfer will be completed and our records updated. ​​

I want to licence a new vehicle, what do I need to do?

The public must be safe and comfortable in a licensed vehicle and there is an expectation that this will be the case when a vehicle has been licensed by the Taxi and Private Hire Licensing Section of Leeds City Council.  Only vehicles which meet all of our licensing conditions and comply with MOT standards will be licensed.

In order to proceed with the application, you must: 
-produce a completed application form, in person
-produce the vehicle registration document (V5C) in your name or a Bill of Sale (which must state the sellers name & address, the buyers name & address, details of the vehicle being sold, both signatures and be dated) and the V5C/2 Section 10 (New Keeper Supplement)
-produce a MOT certificate if the vehicle is more than three years old at the time of application
-ensure the vehicle is less than five years old at the time of application -pay the applicable fee payable by cash, debit card or cheque, made payable to Leeds City Council.

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I represent a car rental company, how can I rent vehicles to licensed drivers in Leeds?

You will need to register with us if you wish to licence a fleet of vehicles.  To do this please make an appointment with our Principal Vehicle Examiner for approval. 

A DBS check must be undertaken. 

Drivers of the vehicle must be existing licence holders in the Leeds district and produce a letter of permission to use the vehicle containing both the driver and vehicle details.

The driver must also produce a valid insurance document in the rental company’s name, order a new set of door stickers (if the previous ones have been removed), display their Operator stickers and be issued with a new window disc. ​

What do I do if I have an accident?

You must inform us, in person, within 72 hours of of the accident taking place.  You will be required to complete an accident report form which will be placed on your vehicle licence file. ​The accident report form is available in the documents section.

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