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Small suppliers scheme

​Due to the current financial climate, central government are running initiatives asking councils to ensure they pay their smaller suppliers promptly.

As part of this initiative Leeds City Council (LCC) is offering to pay eligible suppliers in 20 days instead of our standard 30 days payment terms.

To be eligible suppliers must:

  • employ less than 50 staff;
  • have a turnover of less than £10 million, and
  • register in advance for the scheme

Suppliers can apply for the scheme by completing the web form.

Guidance notes in Portable Document Format (PDF) on how to complete the form are available for download in the Documents section on this page.

All suppliers providing goods or services to LCC must obtain an official purchase order number prior to submitting an invoice. The purchase order number will start with a Z or an S and must be quoted on the invoice to ensure that payment is made within LCC’s contract terms.

A PDF version of frequently asked questions (FAQs) is also available to download on this page, or you can search for FAQs at the bottom of this page. If you require further information, please email smallsupplierscheme@leeds.gov.uk.

Purchasing cards

At Leeds we prefer to pay suppliers using a purchasing card. This is a Visa payment card. Accepting payment by purchasing card means that you will be paid even quicker, usually within four working days. It also means that you do not need to obtain a purchase order number, and in some cases an invoice is not needed.

If you would like more information please contact the purchasing card team at purchasingcards@leeds.gov.uk.

Why should I apply to be part of the small supplier scheme?

Suppliers who join the scheme will be paid within 20 days from receipt of an invoice, instead of the usual 30 days.

What sort of things will you check when assessing my application?

​We will check that you have supplied your company name, address and telephone number, bank sort code, account number and email address; that you have indicated that you employ less than 50 staff and that your annual turnover is less than £10 million.

We will also check that you have indicated whether you will be emailing your invoices to us, whether you are purchasing card enabled and which services within the council you supply.

What do I need to do to be eligible for the scheme?

​You need to complete the application form, confirming that you employ less than 50 employees, and have an annual turnover of less than £10 million.

You must agree to submit invoices
clearly indicating that they are within the small supplier scheme, and the invoices must quote either an official Leeds City Council order number or the contact name and number of the
person requesting the supply.

You must agree to have your payment made by BACS and your remittance advices emailed.

Can I be paid quicker than 20 days?

The council is able to pay you quicker than 20 days if you accept Visa. If you are able to accept payment by Visa you will generally be paid within four working days, and in most cases there is no need to submit an invoice. If you would like more information about accepting payment by Visa please contact the purchasing card team on purchasingcards@leeds.gov.uk

Why do you need my bank details?

BACS payments can be made on a daily basis, enabling us to meet the 20 day payment criteria. It is more secure than paying by cheque, as cheques can be lost in the post. It also saves you time as you do not need to pay in the cheque at your bank.